If acronyms are used, explain at the beginning of the grant
Avoid contractions
Don’t put key information in the appendix
Correct spelling and punctuation
Know your readers and write in the way they can understand it using the specific language they know, i.e, arts, health, law enforcement, etc. If you do not know the language, re-read the proposal and any documents funder produces or suggests
Short, clear sentences
Use headings (center, side or sub) to draw attention to divisions. Use the funder’s proposal guidelines to determine headings
Use italics, underline, bold and bullets
Adhere to page limitations
Proper use of singular/plural, i.e. data are
Black ink. Use colored ink very sparingly
Put a final copy on 8 1/2 by 11 bond
Single spaced unless directed
Print only on one side
Simple binding - follow directions
Edit! Edit! Edit! And not necessarily by the writer